Graduate Annual Review

Graduate Program Annual Review of Academic Standing

Beginning in their first semester following the completion of coursework, students provide annual written reports of their progress toward degree (which reports include self-evaluations by the student and a faculty evaluation by his / her major advisor). Their progress is evaluated each spring semester by the DGS in consultation with the Graduate Executive Committee. Continued funding in the program depends on making satisfactory progress toward the degree in the judgment of the DGS and the Graduate Executive Committee. In the event that a student receives an unsatisfactory review, s/he has the option to appeal and request a meeting with the Graduate Executive Committee. The appeal is to include a statement from the student introducing new information and / or contextualizing past evaluations, and a new statement from the major advisor. The appeal may also be accompanied by additional supporting letters from faculty. The appeal will be decided at the next regularly scheduled meeting of the Graduate Executive Committee by the DGS in consultation with the Graduate Executive Committee.

For students in the first year following the completion of coursework, satisfactory progress is initially measured by the student and major advisor in terms of their preparation for and writing of their doctoral examinations, which are to be taken no later than February 28th of the third year for PhD students or the fourth year for MA/PhD students; successful completion of the language exam (by the time of the prospectus colloquium); and subsequent preparation of the prospectus, which is to be scheduled no later than April 1st of the third year for PhD students or the fourth year for MA/PhD students. (The Graduate Executive Committee recommends that students take their exams late in the fall semester of their exam year, and submit their prospectus early in the spring semester.)

For students who are ABD, progress is measured in terms of progress in the writing of the dissertation. The self-evaluation from the student should record milestones achieved and should set forth research and writing accomplished since the last evaluation, as well as research and writing plans for the next twelve months. The evaluation by the major advisor should account for the timeliness of the student’s progress toward the degree, the quality of the work the student has produced in the preceding year, and areas in which the student can improve in the coming year. Neither evaluation is to exceed 500 words.

This report is a mandatory form all students post-coursework are required to submit to the Graduate Office no later than February 1. (In the preparation of this report, students and their major advisors are required to meet with one another.) Satisfactory progress is based on these reports and ultimately determined by the DGS in consultation with the Graduate Executive Committee. (Receipt of pre-doctoral and doctoral dissertation fellowship awards is contingent upon satisfactory progress toward the degree.) In the event that a student receives an unsatisfactory review by the DGS and the Graduate Executive Committee, the DGS will meet with both the student and the major advisor to discuss the student’s standing in the program.

Annual Review of Academic Standing